Attorney & Client Support

• Provide exceptional client service by answering, screening, and directing calls in a professional and timely manner.
• Serve as a liaison among attorneys, clients, and internal stakeholders to ensure efficient communication and information flow.
• Maintain and manage client-related information and records.
• Coordinate and prioritize daily workflow, assignments, and projects to meet deadlines.
• Manage attorney calendars, schedule meetings, and coordinate conference calls and appointments.
• Coordinate domestic and international travel arrangements as needed.
• Draft, prepare, revise, and proofread legal documents, correspondence, memoranda, reports, and other materials.
• Create, edit, format, and maintain documents, spreadsheets, presentations, and other business materials with a high degree of accuracy.
• Provide support to multiple attorneys and assist with team coverage during absences or peak workload periods.
• Distribute legal and business documents through appropriate channels, including electronic filing systems, email, mail, courier services, and other approved methods.
• Assist with opening new matters, conflict-check processes, matter maintenance, file organization, and matter closures.
• Maintain attorney schedules and critical deadlines, ensuring timely follow-up and completion of required actions.
• Organize and maintain electronic and physical client files in accordance with established procedures.

Team Collaboration

• Work closely with administrative professionals and legal support staff to ensure smooth operation of the practice group.
• Collaborate with internal departments and shared services teams to complete projects and administrative requests.
• Maintain strict confidentiality while adhering to company policies, procedures, and professional standards.
• Contribute to a positive, team-oriented work environment.

Additional Duties

• Perform other administrative and legal support duties as assigned.

Qualifications

Education

• Associate's Degree preferred.
• Bachelor's Degree is a plus.
• Relevant work experience may be considered in lieu of formal education.

Experience

• Minimum of 3-5 years of legal administrative, executive assistant, or related experience within a law firm, corporate legal department, or other professional services environment.
• Experience supporting attorneys or legal professionals preferred.

Knowledge, Skills & Abilities

• Strong ability to gather, organize, and summarize information while solving administrative challenges effectively.
• Demonstrated ability to manage multiple priorities in a deadline-driven environment with minimal supervision.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication abilities.
• Professional demeanor with the ability to interact confidently with clients, executives, and colleagues.
• Ability to handle sensitive and confidential information with discretion.
• Familiarity with legal terminology, legal documentation, and administrative procedures.
• Experience tracking deadlines, filings, and regulatory requirements.
• Proficiency with office technology, including computers, printers, copiers, and telephone systems.
• Typing speed of 60+ words per minute preferred.
• Intermediate to advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and commitment to accuracy.